AV for Hybrid Workspaces: Conference Rooms, Classrooms, Board Rooms

AV for Hybrid Workspaces: Conference Rooms, Classrooms, Board Rooms

In this blog and video, the Key Code Media team will take a look at the design, programming, and technology used for AV Hybrid Workspaces. The demand for these hybrid workplaces is exploding as people navigate meeting in person with the modern technology of today that allows meeting attendees to participate virtually from the safety and comfort of home. This goes beyond selecting the right video conference software like Zoom, Microsoft Teams, Google Meets. When you’re combing people at home, with people in a conference room, classroom, board room, or city council chambers- there tend to be more complex Audiovisual elements like cameras, microphones, whiteboards, documents scanners, voting systems, and device management. In the video, our top AV engineers address the state of AV systems in 2021, sharing real stories and real examples of how businesses, schools, and governments are all addressing the challenges faced by their staff. Our panel spends every day solving these challenges. They address hot technology topics like upgrading business conferences rooms to hybrid meeting spaces, constructing classrooms that work best for students and facilities, and basic city government setups that allow communities to connect and be informed with little training required to use the tools. Our goal is to help your team make better decisions while researching the equipment, the workflow, and the deployment of the right technology in your space. If you need help building out or improving your hybrid audiovisual workflow for meetings- don’t hesitate to contact Key Code Media.  

A/V Technology Requirements for Digital and Hybrid Events

Let’s break down the essential elements businesses should consider when adopting hybrid a/v spaces.

Video and Cameras

The camera or video source helps people visually connect with individuals at home, or in a larger meeting space. For larger spaces, businesses tend to go with flexible PTZ Cameras, which allow for a single camera to pan-tilt and zoom on individuals in a conference room- either manually or automatically based on whoever is speaking in a space. Some high-end production teams use video protocols like NDI, to turn their Zoom or Teams meetings into a full video production.
  • Examples Video and Camera systems Key Code Media offers: Logitech, AVer, Panasonic, Sony, JVC, and NewTek.


Audio can either mean “audio inputs” – like microphones- or “audio outputs” – like speaker systems and soundbars. Microphones choices are extremely important as they can determine whether people can hear and collaborate in a meeting, or not. Advances in-ceiling microphones have come a long way- and now provide a path for people to remove the need for microphones on a conference room table. Acoustical treatment can also play into the quality of audio in the room and users at home.
  • Examples of audio systems Key Code Media offers: Logitech, Shure, and Sennheiser.

Unified Communications (UC) Systems

Unified communications systems provide control to a variety of technology within an AV system. There is often a complimentary touch screen device that allows you quickly join a virtual meeting, connect devices like phones and laptops, control audio, and switch outputs between displays, projectors, whatever playout devices are used in a space.
  • Examples of UC systems Key Code Media offers: Crestron and Extron


Displays can be as simple as a mounted TV, a video wall, LED or a projection system. In some cases, like classrooms, users are using touch-screen interactive displays that can be played out to people in a conference room and attending virtually.
  • Examples of displays Key Code Media offers: LG, Samsung, Planar, and Clear Touch

Other A/V Considerations

There are a variety of technologies that should be considered when selecting the right hybrid meeting solutions- document camera systems, Apple Airplay, voting systems, room light control, and agenda display. While all these individual pieces are simple to purchase, the challenge comes with selecting the right equipment for the application, connecting it together in a cohesive network, and making it simple to use for the people that are using it. This is where working with a systems integrator- Key Code Media can help. We’ll help your team select the appropriate system, install it, and service the systems with our 24/7 support plan.  

Why Key Code Media for Hybrid AV Solutions?

Key Code Media is the preferred resource for audiovisual equipment, installation, and aftermarket support. We approach both complex projects and equipment procurement with a high-touch customer service focus, ensuring equipment is delivered, installed, and adopted by a customer successfully. We focus on your vision and business needs, deploying solutions that work today and into the future, keeping you ahead of technology. (Calif C7 & C10 contractor’s #1010561) OUR SOLUTIONS INCLUDE:
  • A/V Equipment (Conference Rooms, Lecture Halls, Classrooms, Video Walls, Collaborative Offices, City Council Chambers, Programming)
  • Broadcast Equipment (Comm Systems, Flypacks, OB Truck, and Control Rooms)
  • Post Production Equipment (Audio Suites, Video Edit Suites, Creative Workflow, and Shared Storage)

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